Category Archives: BOT

Board of Trustees Meeting Blog
Occasional reports on meetings of COD’s Board of Trustees and committees, particularly those of concern to faculty. For complete coverage of Board meetings, access the live streams and/or the recordings of meetings. For more information, visit the COD Board of Trustees website.

Nov 27 Meeting of the Academic Committee of the Board of Trustees

Called to order by Allan Bennett, BoT

Chuck Bernstein, Trustee, appointed as Vice Chair

Present: Donna Stewart, Bob Hazard, Cheryl Baunbach Caplin, P/T Counselor, CODAA    Earl Dowling VP Student Affairs, Sue Dreghorn, Secretary of CODAA, P/T English,  George Beck, VP SLC, Donna Stewart, Interim VP Academic Affairs, Jim Bente, Dr. Ann Rondeau, COD President.

Bennett:Here to discuss recommendations regarding academic activities. Particularly the HLC visit and accreditation. The masses have avoided this committee and there are no public comments. So we will move on to approve the Minutes of April 2017.

Dreghorn notes a typo that needs to be corrected. Seconded, approved by all but Bennet since he was not in attendance at that meeting and abstains from voting..

Review of Aug 17 2017 BoT Resolution of Committee Oversight.  Bennet notes that on Nov 22, 2017, the HLC changed COD status from Accredited on probation to Accredited, with certain conditions which we will talk about in a minute. The Resolution of Committee Oversight basically is a litany of several charges that were given to this committee. They are listed in the resolution. There are 10 charges given to this committee:

  1. Meeting every other month to receive status reports from Academic Affairs.

2) Insuring that by fall 2017 faculty and academic leadership have fully addressed and resolved the issue of lack of adherence between course outcomes on ACFS in all faculty syllabi regardless of delivery

3) Ensure by end of fall 2017 term the BOT policy 25-76 on assignment of how credit hours are assigned be reviewed and approved.  All course delivery formats.

4) Audit of Spring 2018 by March 15, to address lack of adherence of course outcomes as listed in ACFS. Must be resolved.

5) May 15, COD administration prepare and submit an interim monitoring report to the HLC showing adherence by all faculty in classes of all delivery types to BoT Policy 25-76.

6) by end of spring 2019 faculty and administration give evidence that  all Career and technical programs have assessment plans that assess program learning outcomes.

7) By Sept 2019 COD administration has submitted an interim monitoring report to the HLC that shows that all career and tech programs have assessment plancs regarding learning outcomes.

8) By Spring 2019 faculty and administration have set internal targets of performance for operational areas of the college and use data to measure success in those areas.

9) Dec 2019 COD administration submit an interim monitoring report to the HLC that shows that data and metrics inform decisions  and initiatives adopted by COD and that the internal targets have been met.

10) make any further recommendations to the BOT regarding these issues.

Bennet– this is an ambitious agenda that this committee must oversee this to make sure it is met.

NEXT ITEM: Policy 25-76  Assignment of credit hours. Jim Bente takes over.  Says there is policy and procedure and there is difference between the two. HLC  Crierion  is met with concern — federal compliance of assignment of credit hours.  The policy did not ultimately address all delivery formats of courses taught by the College and Federal compliance.  Updated policy revision — Bente notes that it indicates we will award credits in accordance with Federal standards.  Federal Credit hour is a federal definition– we are not writing our own, we are adopting the federal standard of  1 semester hour is  equivalent to 50 minutes.  This was not in the original policy. This will bring us into compliance.  This is a BOT policy. It is in the policy manual.  It is in the administrative manual.  The procedure is under review by Academic Affairs.  Addresses on-line, hybrid, internships. Will spell out specifically how credit hours are awarded for each of those.  The policy itself is sufficient to meet Criterion 3A and the federal definition. And then spelling it out will make it more robust and fully in compliance.

President Rondeau calls for Donna Stewart to comment. Stewart: There are a number of pieces in place. We can provide a detailed report at the December mtng of exact actions taken. We have done an internal informal audit. The majority of our courses this fall– any out of compliance have been addressed. Faculty were contacted. We are well situated for the Spring audit.  We have started the discussion for longer-term planning and discussion for vocational and tech, and career activities. We have a two year window for reporting back. We are working with faculty partners, have an HLC taskforce of a variety of faculty and staff addressing the plan for assessment related activities. We will provide and allow ourselves time to make the changes, implement them, report them. Student learning outcomes has a different timeline.

Rondeau; we are seeing trends on the issue of assessment. It is a broad term. It has lots of stuff in it. HLC is including assessment in its criterion for accreditation. The Committee will be asking us abou thist. We should be persistent about assessment. We are in complete collaboration with faculty for academic assessment (there is also financial, etc) but academic will be done in partnership with our faculty. Donna, I have pretty much covered what I’ve asked you to do.

Stewart agrees.

Bennet -asks for any other comments on policy 3A and the syllabi.

Dreghorn: Will syllabi need to have number of credit hours?

Bente- contract with student must be on it. Course descriptions and learner outcomes must be consistent across delivery mode and no matter who is teaching. The courses must be identical and the same. Learning Outcomes and course descriptions must be in there. Putting the number of credit hours on the syllabi is recommended.

Bennet: Moving on to #10, next meeting date..

Dowling– should we take a voice vote on that?

Bennet: That would be redundant. Any action by this committee would be redundant.

Next meeting — will be a meeting of more substance. I would like to see materials turned in no later than Monday to Maryann for distribution. I’d like a status report from the Office of Academic Affairs regarding HLC 3A and 4A in preparation for the interim report due May 2018. The HLC letter of Nov 14th points out the specific items that report must have

a) description of consistent process and practice that demonstrates adherence to course descriptions and learning outcomes.

2) consistent process and practice of course regardless of delivery

3) clear description of policy for awarding credit hours  Policy 25-76 policy which we just passed takes care of this.

Listening to this conversation makes me think we should have some discussion of  trends in assessment. Jim, do we need to get any kind of  discussion of 25-76?

Jim Bente– it is currently with Academic Affairs. Their revised policy will go to the full board for the December mtng.  The BOT mtng is the 14th but we are meeting on the 11th.  We should review that item on the 11th so that we can act in our advisory capacity to the BOT and have a recommendation in for the full BOT mtng.

Addresses Donna Stewart –should we have something about assessment.

Stewart:  We will have a report ready for what we have done and will be doing for planning on the varying parts of the HLC challenges regarding assessment. Is that what you are asking?

Bennett: Each 1000 mile journey must start with one step. Let’s focus on the interim report due May 2019. That will be the priority. Then we can get into other items.

Stewart: Yes, we will be prepared for the11th.

Bennet: any other items to be added for that Dec 11th mtng?

Bente: No.

Bennet: Full status report on the document we will be submitting. What about the audit?

Bente: I will be prepared to talk about the audit process and how we will proceed. The HLC wants clear evidence that we are in compliance. It will be produced by the audit.

Bennett: Yes, I’d like some additional info on that item

Stewart: Status report on the review of plans for assessment will come from the faculty team as well. The report will come from faculty and administration.

Rondeau: regarding the next set of items from the HLC to be met — it is encouraging to have the faculty and the administration to work together. It is something we are working closely with the faculty on that. They are the experts. We will be helpful to them as they make those efforts, but properly the faculty must be the leaders on that. The reporting process of the last two years should be continued. Asks Bernstein if he wants to comment on that as he has been on that committee. Bernstein declines.

Bennett: We will get into more meaty agenda items for the next meeting. This concludes our agenda for today’s meeting. Calls for the meeting to adjourn at 2:33 pm.

moved and seconded. Meeting adjourns.


CODFA Vice President McGrath’s Comments to the Board of Trustees, Oct 19, 2017

Two years ago faculty were horrified by the verdict of the HLC: probation for COD. It was a dark time and we are relieved probation has been lifted. Faculty did not cause the problems that lead to that determination; instead, we watched as the Board at that time played politics with our school.

Faculty are pleased and relieved that the efforts of the past months have resulted in a positive outcome and we are off probation.

Tonight it seems worth pointing out that the HLC response team was a very multidisciplinary group of education professionals. It included faculty and adminstrators; they used multiple methods and drew many people into the process to research facts and collaborate around their report and their decision. It was, in fact, a good model of collaboration between faculty and administration, and one we should look to as we are moving forward in taking on new challenges at COD, in the sense that while we continue to respond to HLC challenges, we have also spent time this semester exploring a Pathways theory for COD.

The Faculty Senate hopes to move forward with Pathways in partnership and collaboration with administration and staff at COD. We hope that leadership for this effort will emerge organically from the process of researching the needs of our students. The aim of the Pathways Theory is to create structures within which students find their way and thrive on the road to reaching their own goals.

With that value in mind, we do well to celebrate that COD is a comprehensive community college and we offer a comprehensive transfer-focused and transfer-driven curriculum that is side by side with our excellent offerings in vocational, technical, and career areas, and our size and scope is part of what makes COD a special place for students to go to school. That collaboration between the administration, staff and the faculty has to be based on understanding the equal importance of transfer curriculum alongside career and technical programs.

It is clear we all have a lot to learn and discuss.

CODFA President Jarman’s Comments to the Board of Trustees, Nov 16, 2017

Obviously the news that circulated earlier this week that the Higher Learning Commission had officially removed the yoke of probation from the college’s shoulders was very gratifying. No need at this point to revisit the past, but I did want to acknowledge the work of our board, our president, particularly Jim Benté, along with members of our faculty and staff for putting in the work on the narrative report. I know that we have our issues to address, and that we will do in a thorough and professional manner.

I did want to make a comment on item 4.q in the consent agenda: tax levy resolution. As I understand it, the resolution calls for a levy of $81.7 MM for the current year, which is $1 MM more than 2016, which I calculate to be an increase of 1.23 %. The CPI is quoted as 2.1 %, so this resolution leaves about $695 K in the taxpayers’ pockets. Doubtless, the accounting staff are poised to correct my mistakes in any of this math stuff. Granted, the $1 MM is substantially more than the frozen levy of last year, but that $695 K will not be collected this year and every year hereafter – in perpetuity as a former president was wont to say.

To be consistent, I acknowledge that, in the past, CODFA leadership questioned the magnitudes of the annual tax levies and the arguments then used to support them, the net result being large surpluses that brought us the giddy fund balance. Sound financial management you could argue. And we have since advocated that some part of that surplus should be used to compensate students and community members through maintaining tuition and the tax levy. And, indeed the tuition has remained constant, putting COD in the middle of the pack in that regard.

However, the days of the big surpluses are gone, and the cost curve trends ever upward. At some point it becomes sound practice to bring revenue generation up to a par with that cost curve. Who knows to what low value the CPI might fall in future years to reduce the ability to raise the levy.

Thank you.

BOT Committee of the Whole – Academic Affairs focus

Tonight’s BOT meeting has a focus on Academic Affairs, so the discussion has direct bearing on our work as faculty. Live blogging by CODFA volunteers is intended to capture as much as possible of the substance of the event without editorial comment.  🙂

[Throughout the presentation, where no speaker is identified, the speaker is Donna Stewart.]

Academic Affairs Today

Donna Stewart, Interim VPAA. Opened with comments about the pursuit of excellence, meeting the needs of the district, increasingly diverse student population, be good stewards of fiscal resources. Increasing use of technology in all we do, continue on our path to be a culture of assessment. It’s the right thing to do to assess ourselves. Focus on student learning.

Reviewed the mission of the College. It guides our work.

Discussed reorganization of academic divisions–motivated by more efficient communication and use of resources, as well as equalizing work across varied set of units. Discipline chairs identified.

We are very diverse–no question has a single answer.

Slides listed academic degree programs and Continuing Ed programs. Photos of Mac, art galleries, and other special programs. Field Studies and Study Abroad. Emphasized tremendous breadth of opportunities, very unusual for 2-year college.

Enrollment by course type: pie chart shows large preponderance of enrollment in “transfer” disciplines, including developmental as well as transfer-level courses: 68% enrollment. Career-Tech 26%. Remaining 6% is Adult Ed / Continuing Ed.

Enrollment by delivery mode: 80% is classroom-based f2f but with growing involvement of technology. 14% is online, 5% is hybrid. Growth of online has plateaued. Need to plan forward for technology because the f2f classroom have increasing level of technology. Students expect engaging uses of technology, across all ages.

Enrollment in transfer disciplines by transfer level and developmental coursework: 88% is transfer level, 11% is developmental, 1% is dual credit.

Enrollment in Career-Tech is 90% college level and 10% dual credit. This area has grown 30% in recent years.

Slides showed balance of full-time faculty among divisions, as well as adjuncts. Continuing theme is hiring guidelines.

Chart of enrollment by disciplines with English and Math showing dramatically large enrollments. Single courses, English 1101 has the highest enrollment, followed by Psych 1100 and Speech 1100. Three entry-level math courses have high enrollments.

Mazzochi: question about FT and adjunct faculty. Was the chart based on numbers of faculty or on contact hours. Stewart: expressed in full-time equivalents based on 15 hours of teaching.

Bernstein: asked about pie chart of transfer program with 11% developmental. Has that been stable, and is it a higher or lower number than we want to see? Stewart: It is a higher number than we would want to see. Working strategically to mitigate. Focused on Math in response. Mentioned supporting math-phobic students to help them pass the first time, and to also place students more effectively thru ALEKS. Turned to Bente for figures on developmental enrollment. There has been a decrease over the past few years.

Rondeau addresses Bernstein: National issue, faculty working hard to address. Effort has been substantive. Differences of opinion about best solutions. Coordination with high schools. More work to do but high confidence that we are part of the national conversation.

Mazzochi: asked about hiring guidelines for dual credit courses, noting how much greater the offerings are in Career-Tech. Stewart: most high school teachers do not have masters degrees in subject areas that would allow them to teach dual credit. Work to do in this area.

Mazzochi: what is the resistance in the high schools to having our faculty come in and teach the classes in the high school? Stewart: they would like it, but we can’t afford to send our faculty out. Pilot was not scalable, there were logistical challenges.

Rondeau: we’re looking at this. Topic for next meeting of CC presidents in IL.

Mazzochi: asked about district high schools that have partnered with Indiana. Rondeau: dodged naming schools. Mazzochi: asked about the pilot at Glenbard. Stewart: This was Early College pilot, we were committed so we will finish the program, but it is not scalable. We paid their tuition. Mazz: what if the parents pay? Stewart: still looking at that, trying to find the right model. Best is to get students engaged with us, on our campus. Looking at scheduling and transportation. A lot of energy around Early College.

Current Enrollment and Retention Initiatives

Some of the work, not exhaustive:

  • increased Continuing Ed catalog mailing, now reaching 300,000 households (7 years ago was 35,000); Continuing ed up 28%
  • new programs and clinical partnerships. Very challenging to set up clinicals.
  • automatic Honors eligibility for qualified high school students, eliminates extra application steps. This fall, zero cancellations of honors courses.
  • Data sharing w/ K-12 district for math placement.
  • Learning Communities: direct faculty collaboration w/ advisers. Record enrollment this fall in LCs.
  • Accelerated Learning Program co-enrolls student in English 1101 and developmental English. Mentors the student in the transfer-level course. One-step registration. Very successful.
  • Targeted outreach to Technology students by fulltime faculty members–advising tables for CIT, CIS, and OFTI in Seaton. Similar in Tech building.
  • Outreach to high schools by faculty in programs such as drone technology.
  • Intrusive advisement in Welding, Architecture. Intrusive advising is theme.

Future Initiatives: Humanities Festival, “See Writing Differently” Showcase, Bus-Tech Career Showcase, Celebration of Academic Excellence.

Personnel Initiatives:

  • Need for AVP for Outreach and Assessment
  • Director of Nursing
  • Manager of Learning Technologies–pivotal to creative development of technology application in the classroom
  • Manager of Innovation DuPage
  • SLEA Director
  • 13 Faculty Searches getting ready to post

Facilities Projects:

  • Student spaces including Honors Commons, TEC Learning Commons and food service projects, Techcetera Gallery.
  • New Learning Technologies suite including recording studio for faculty.
  • Partnership Hall: space for academic partners such as in 2+2 programs.
  • HSC Adjunct Center renovation.
  • Innovation DuPage–accelerator/incubator–does not yet have space.

Continued Pursuit of Excellence

  • Program Review on 5-year cycle dictated by state, but we conduct. Platform for planning for the future. Faculty are supported by Jonita Ellis and Bente for data.
  • Program accreditation, such as Nursing, Automotive, etc. Slide listing over 20 programs with outside accreditation.
  • Program advisory committees. Extensive listing. Most meet 2x/year.
    Rondeau: interjects positive comment about the volunteer commitment of people on the advisory committees and their engagement with faculty. Stewart replies with comment about how advisory committees interact with curriculum process.
    Rondeau: interjects anecdote about employer looking for fine arts students with stage management experience because they are so skilled.
  • Student evaluation/assessment venues including portfolios and competitions. Example is Portfolio Night for paralegal program. American Culinary Federation academic competition, we always have a team that does well. Cosmetology recently competed in Skills USA and did well though it was their first time. Horticulture students also compete well. MPTV, Architecture have recently won significant awards.
  • Building culture of, comfort with, assessment.
  • ICCB — recognition on 5-year cycle, received strong report in June 2017.
  • HLC — called Richard Jarman and Shannon Toler to podium to report on HLC
    • Jarman: difficult to quantify the relationship between students and faculty, doesn’t always boil down to data. However several disciplines are engaging in new assessments including AI methods, research into course effectiveness of Speech 1100 in reducing anxiety. HLC concerned about attention to consistency in meeting course objectives as listed in Active Course Files. Academic Affairs information campaign to bring syllabi into compliance. Response Planning Committee discussing how to push efforts forward to meet HLC requirements. Working toward audit of about 2400 syllabi.
    • Rondeau interjects: Jarman is helping to bring IR and faculty together collaboratively. Asks Bente to comment. Bente: glad to support faculty.
    • Mazzochi: who is checking the syllabi? Toler: assortment of staff, faculty coordinators. Variation among the divisions because workload varies. Some use of temps. Bente: will conduct formal internal audit in Spring with representative sampling of courses. Will send verification to HLC. Mazzochi: how does a mismatch get communicated and resolved? Toler: through the Deans. Watching for the reasons why these breakdowns might be happening.
      Several more back-and-forth comments on this from Mazz, Toler, and Stewart. Time-consuming process but will get better.
    • Toler: Continuing efforts to develop culture of assessment. Activities that will lay groundwork for continuous improvement. Revision of curriculum process, motivated by AA re-org, but opportunity to focus more clearly on learning outcomes. Faculty owns curriculum process and must vote to approve. Gen Ed outcomes are being reviewed, will be enriched by faculty involvement. Will be more careful alignment of Gen Ed outcomes with courses. Need for defining program-level outcomes and goals, including issues like retention and enrollment, driven by faculty. Using data to inform program-level decision-making.
    • Bernstein: can we create an automatic mechanism to provide the Active Course File? Toler: we’re making it easier to cut-and-paste, but not in time for spring audit.
    • Mazzochi: have we never before asked faculty to certify that their syllabus complies with ACF? Toler: we have communicated ACF information before, and the information is readily available, but we have not asked for this certification. A certification step is under discussion in the planning committee. Jarman: syllabi have been thought of as personal; HLC has been a wake-up, need to be more intentional. Mazz: checklists create more care. Worried about why this is happening. Toler: hopes to focus more on the meaning of the learning outcomes. We need a mechanism in place. McGrath: these are exactly the right questions, and the committee is using the current process to try to figure out what the right remedy is. Mazz: concerned about running out of time to fix the problem.
    • Mazz: how does assessment of learning objectives in house relate to assessment by outside accreditors? How do we make sure we are assessing what is intrinsically valuable to outside entities such as employers? Jarman: that is a whole different level of discussion than what we’ve been talking about. Mazz: if someone changes the objectives on the syllabus because they don’t think the objectives are the right ones, how do we make sure we are teaching the right things? Toler: we review those objectives every 5 years through Program Review. Mandated by ICCB. Stewart: changes to course objectives would have to go through the curriculum process. Mazz: how do you validate what the faculty believe that students should know? Where is the feedback mechanism? Does it vary by discipline? Example, English 1101, what does it mean if a student has taken English 1101? Asks McGrath to respond. McGrath: we have a new set of objectives in English 1101 to start in January, we have to assess them. Jarman: impossible to give one answer, different standards for different areas. Stewart: IAI process is essential in transfer disciplines, transfer schools evaluate our course objectives. Transfer institution provide us feedback about how our students perform. Within programs, we have strong vehicles for reviewing outcomes.

A Look Into the Future

  • Based on the Strategic Long Range Plan: Goal #2, Value-added education going beyond standard expectations. Goal #3, Student Centeredness.
  • Student Success/Pathways: Focus on student goals, learn more about how to use the data to guide decision making. Collaborate with Bente and team to figure out what data we need. Collaboration inside of Academic Affairs, work to serve the students based on what their goals are. Work with faculty to figure out next steps, how can we improve? Can’t do it in a vacuum. Actively partner with Student Affairs, IR, IT. Re-occurring themes are data and technology. Identify resources to support next steps.
  • Our shared passion is meeting students’ needs. Will require resourcing. Asked Kirk Overstreet to share thoughts on where we’re heading with learning technology.
    • Overstreet: emerging trends in technology in higher ed. We stand on a precipice. We have made big steps in recent years. We need to be on the leading edge of providing critical digital technology. Every f2f course is technology-enhanced. Generation Z come to us technology ready, we have to catch up with them. Virtual reality, AI, gaming simulation, digital literacy.
      How will natural language processing change how students learn–they ask Siri. Have to understand how to use that. (Cut his presentation short because time running over.)

Mazzochi thanks Stewart and the AA team. Adjourn.



Resolution on Glenn Hansen’s leadership of the COD Faculty Association

The following Faculty Senate resolution was read at the CoD Board of Trustees meeting on Dec 15, 2016.

BE IT RESOLVED BY The College of DuPage Faculty Senate that we thank Glenn Hansen for his long and dedicated service to the Association and to the College of DuPage as a whole.

Glenn Hansen has served seven years as President of the COD Faculty Association. His first term was from 2006 – 2008, and he returned to lead the Association in January 2012.

Glenn has set a model for leadership in a complex organization and guided the Association through a period of great internal strife. Glenn undertook bold resolutions with courage and dexterity and in all his interactions with COD administration demonstrated courtesy and respect.

He handled daunting tasks, including appearing before the editorial board of a large urban newspaper in 2014, with skill, and his beliefs, actions, and comments always focused on teaching and student learning in every venue. He modeled civic engagement not just as a local president, but as a leader in DuPage County, especially on issues that matter the most to students and taxpayers.

His guidance and support for CODFA members and leaders regarding teaching, learning, and forging relationships with administrators and board members has been invaluable. Glenn Hansen ends his leadership of the Association having set it on a path for future prosperity.

BE IT FURTHER RESOLVED that this resolution will be provided to the Board of Trustees and posted on the CODFA website and appropriate social media.

CODFA Pres Hansen Comments to BOT 11/17/2016

Good evening, I’m Glenn Hansen President of the Faculty Association and Senate.

It’s been a while since I’ve been to the podium. For the sake of brevity I’ve not wanted to add to your meeting length. I’m out of practice and will probably blow through the mark tonight by just a little.

Last month, Dr. Barbara Johnson, from the Higher Learning Commission, met with the Faculty Senate to discuss our probation. What was abundantly clear to everyone is that we must not only be fixing the issues we were cited for but that we must make sure that if there are any other outstanding issues, we should address those before next spring’s site visit. The process next year is not about only clearing up past mistakes, but it is a full accreditation visit. Everything we do is on the table for examination; we must all be working to make sure we receive full accreditation when the process is complete. Anything less is not an option.

On tonight’s agenda there are a few items of interest.

The approval of the contract extension is very important. On Nov. 9th, the full-time faculty voted to approve the extension 207-47. It was an excellent turnout and I appreciate the support for the proposal and the objections to the proposal. I always value the comments of the dissenting voices and listen to their opinions. They express perspectives that are of value for the future. What we have learned in the years since the imposed 2012 contract and the intensified tensions is that there are better ways to solve issues. We have fixed many problems in the contract in “non-traditional” ways. We have problem-solved with administrators to rectify issues that were not working for either side. We have signed numerous MOUs beginning almost immediately beginning in the summer of 2012 and then extended the contract once with an agenda of limited scope. The negotiation processes of today cannot be the ones of the past. We must demonstrate we can solve problems, not beat each other up through traditional behaviors and simply horse trade on issues. Hopefully, we can come to solutions that work. What we have demonstrated through this process, that began quietly in May with insurance and salary, is that we can find solutions in pieces that added up to a whole, one that the majority on both sides will support. We solved problems without raising our voices. I’m confident we will continue to find ways to solve outstanding issues with positive and constructive outcomes. Thank you to everyone on both teams who worked hard to bring us to tonight.

On a different note, tonight you are approving the retirement of Dr. Collins. I have worked with Dr. Collins for almost 12 years. Joe, I wish you the best and hope there are many low golf scores in your future.

In some other news, on Oct. 26, we elected Dr. Jarman as our next President of CODFA. I have worked closely, with Richard as Vice President for 3 years and several before that when he served as a Senator. He is an excellent voice for the faculty and he will continue to inform you of our concerns through his eloquent prose. As for me after December 31st I will, in true COD tradition, move on by joining another committee. I will chair the Past Presidents Council and perform duties as assigned.

I wish everyone a Happy Thanksgiving. Thank you.

Times are changing – and so is this blog

This blog began in the fall of 2013. At that time, BOT meetings were not being videotaped at all. So not only was there no live-stream, there was no archive. And the minutes of BOT meetings were hopelessly obscure – they reflected little of what was really going on. CODFA’s Communications Committee decided to create a live-blog to help the faculty and other members of the community understand what was happening at the meetings.

For a long time, the blog was people’s only real window into the trustees’ meetings. Now, as you know, all that has changed. Board meetings are live-streamed and archived, readily available for downloading and viewing on demand, and quickly, too – the archived recording is often posted by the next day. Thanks are due to Kathy Hamilton for making this happen.

Even as Kathy and the Clean Slate took over the BOT majority, we felt we needed to keep up the blog. The unfolding events were momentous. Watching a video stream, even later at your convenience, is time-consuming; reading the blog would take only a few minutes. We wanted to keep our readers informed in the easiest possible way.

Now, finally, we have a new president, to go with a new functioning board majority – and the Breuder era is fading to its real end. Although more changes are surely coming, I believe that the all-meeting-every-meeting BOT blog is no longer needed, and that the hours we have been putting into live-blogging would be better put to other forms of service. I will be working with faculty leadership and the Communications Committee in the coming months to further develop our communications efforts on behalf of CODFA, including making new plans for how we might use this space. Stay tuned!

Thanks to all the volunteers who blogged and who supported the bloggers’ efforts. It was good! Now, onward.

Karin Evans
Chair, Faculty Senate Communications Committee

COD Board of Trustees Special Meeting 5/5/2016 agenda #8

#8 Trustee Discussion.

Mazzochi attended Celebration of Student Learning and was delighted.

Olsen mentions how wonderful it is that Rondeau is coming to campus to get to know us before her contract starts. He also acknowledges Collins’ leadership and thanks him.

Mazzochi appreciates all the welcoming comments for Dr. Rondeau.

Bernstein comments about the public comment at the previous meeting about the audit committee meeting at which someone was supposedly not allowed to speak. He clarified that the person was given three minutes as usual and that when another trustee asked for the speaker to be allowed more time, he deferred and allowed it.

Meeting adjourned.

COD Board of Trustees Special Meeting 5/5/2016 agenda #5-7

#5. The purpose of the closed session is a meeting with Barbara Johnson, Vice President for Accreditation Relations, Higher Learning Commission.

Roll call following closed session. All present except Birt and McGuire.

#6. Information FY2017 Budget Update.

Napolitano introduces the presentation. Budget committee has met several times. Some changes coming including state funding we were not counting on. Plan for June 23 budget ready for BOT approval.

David Virgilio from administration presents overview. All divisions have entered operating budget. Full presentation will be on the 19th. Expecting a deficit about $11million for FY17. Two options presented for balancing the budget. Variations based on use of fund balance, use of $5M surplus from current year, other factors. Questions raised about IT expenses rising abruptly, new capital requests. State payments budgeted for 6 out of 12. Bernstein asks if it’s possible to find 5% to remove. Virgilio replies that would most likely come from salary savings from unfilled positions, already built in a certain amount for that. Napolitano says that state money is really hard to predict, need to make sure we don’t get into a situation like what we’re seeing downstate. Need to preserve our rainy day fund, don’t use for balancing budget, it will go away really quick. Bernstein says we need to encourage you to find savings. Napolitano says not to reduce headcount. What else can we look at to offset deficit. Mazzochi mentions talking to schools at HLC conference who had laid off 30-50% of faculty. Prefers budget option B which does not draw from fund balance. Olsen comments that Napolitano and Bernstein are discussing a different option, he agrees. Bernstein says it requires rigorous look at expenses. Mazzochi asks if we are covered for MAP funds, Virgilio responds that those are covered differently and are already accounted for. Olsen asks for a presentation on budget variances, wants to understand what happened this year. Bernstein says he is hopeful that there is still surplus in the budget. Virgilio says that several months of this year have been unusual, delay in budget approval, then two months when BOT did not approve expenditures. More discussion of timing of presentation, Olsen presses to have it in May.

#7. FOR APPROVAL: Employment Agreement of Dr. Ann Rondeau. Mazzochi calls Kinsella to reply to public comment question about president’s vacation days etc. He says that it is intended to be in line with other senior administrators and that the policy is on the HR website. Mazzochi says no one gets special treatment. Olsen says that it’s a model contract, very transparent, no hidden clauses or benefits. Mazzochi says the board has learned from past mistakes.

Motion passes with Wozniak abstaining.


COD Board of Trustees Special Meeting 5/5/2016 agenda #1-4

Tonight’s meeting is streamed at this link:

To view the agenda and download the meeting packet, go to this link: 

Blogging will continue until the end of tonight’s meeting OR until 10pm, whichever comes first. Please note that a closed session is scheduled early in the agenda, after the public comments.

Roll call: Birt, Wozniak, and McGuire absent.


Jan Shaw. Hoping for short meeting. Congratulations on hiring new president. Has question about contract, wants to know exact number of sick days and vacation days. Meant to address the trustees who are not here, hopefully they are watching. They didn’t participate, then complained about not having a voice. These members need to do their duty or resign.


Glenn Hansen, COD Faculty Association President. It is finally time to move forward and stop wallowing in the past. I’m not saying forget about the past and move on, I’m saying stop living in the past, fix the problems that led us here, and don’t allow the mistakes to be repeated. Tonight you will approve the contract with Dr. Rondeau to lead the College for the next 3 years. On behalf of the faculty, I would like to welcome her to COD. We are eager to work with all constituencies to restore COD’s reputation and are excited about the days ahead.

It is significant that Dr. Rondeau is hired on the same evening that there is a closed session meeting with Dr. Johnson representing the Higher Learning Commission.  Timing is everything.

It is important to the faculty that it be made clear that the actions and lack of actions that led to probation were the result of a sequence of events, many of which were shared many times. Therefore Dr. Rondeau’s view of “Accountability as an opportunity not a threat” resounds well with us. Accountability and Responsibility should be our brand moving forward. Let us demonstrate our Shared Institutional values of Integrity, Honesty, Respect, and Responsibility.

Welome Dr. Rondeau.


Richard Jarman, COD Faculty Association Vice-President.

On Monday, there were three. Tonight we are down to one. As you could tell from the raucous ejaculations from a certain segment of the audience when Trustee Olsen announced the name on the resolution, you made the correct choice. Tonight is hopefully the simple matter of confirming the contract.

I think I can speak for all faculty that we look forward to working with Dr. Rondeau in the coming years. While the academic reputation of the good ship COD is resolute; and its financial position is very secure compared to many Illinois public colleges in the current financial debacle; it has been blown off course by the storm of scandals, and lies in mortal danger of foundering upon the reef of probation.

As you can see, I am shamelessly using corny nautical metaphors to welcome our new president as we take the optimistic view that her hand upon the tiller will steer the vessel into the calmer waters of restored accreditation. We have learned that the task is onerous, and the required documentation formidable. A new era of improved collaboration and cooperation is required. We are up for the challenge and look forward to the voyage.


Keith Yearman, Professor of Geography.

In my right hand I hold the list of College of DuPage administrators for the years 2001-2002. There are 40 individuals on this list, including four vice-presidents, an associate vice president and one assistant vice president.

I look at the list of COD administrators for this year. The administration has grown from 40 to 44. The number of vice presidents has grown from four to seven. While we still only have one associate vice president, we have added a second assistant vice president.

Back in 2001, full vice presidents accounted for 10% of the administration. Today, they are 16%.

The percentage of any rank of vice president has grown from 15% in 2001 to nearly 23% now.

I’d like to compare this to the ranks of your full time faculty, but I’m not sure what the true numbers are. The numbers I’m using are what the college has used in its Comprehensive Annual Financial Report, on the chart “Operating Information: Employee Headcount and Classification Last Ten Years.” In this, the college reported 275 full-time faculty in 2001, down to 259 this past year.

Why has the administration grown 10%? Why have the full vice presidents grown by 75%? Yet your reported ranks of full-time faculty have decreased by nearly 6% over the same period. Something is wrong with this, and I encourage this board to put the priority back on the classroom and instruction, not administration.


Roger Kempa. Troubled by college’s selection and process of external auditor. Has prepared a lengthy report for the trustees. Discusses qualifications of audit firms. We hired one that performed audits for Dixon, IL, largest municipal bankruptcy in American history. Why was an ill-qualified firm chosen? Why did interim CFO recuse herself from selection process?

Wozniak arrived late, during the comments.

Closed session is planned to last about an hour.